Council Meeting Notes 5/21/20
Last council meeting
Review Communication Agreements – Jim
Return to Fall- what it MAY look like
Budget – different scenarios
Three open seats
Candidates Speak about their qualifications
Link will be posted
Paras who are parents can vote.
Rachel, Paul, Michael
Parent Chair: Voting members elect the Board President
Lucas would still be Chair
Geary suggests we vote tonight as that is in out ByLaws
Lucas: unique year, we may have to make decisions in July so having a co-chair is helpful
Tyler moves to wait until the first council of the next year
Paul and Tyler offer to be co-chair
Does Tyler have a conflict of interest with a spouse as staff?
He will recuse himself when necessary
Tyler as co-chair is concorded on.
Lucas shares slide show about possible scenarios for school next year.
Teachers will reflect on home learning so we can continue to improve
Looking at new normal
Educators going to trainings in July. What kind of interventions for kids falling behind?
Phase approach, currently in Phase 1
Staff is identifying prioritized groups- who will benefit most from in-person learning
Phase 2- small groups
Phase 3- blended approach, staggered start, half kids will be in school half of the time, and also home learning, what does the building look like- custodial, etc.
Phase 4 – In all phases we need to offer home learning; we will need to move in between phases.
More guidance will be forthcoming; avoid analysis paralysis.
Teachers working with individual families.
Will Deaver: How much flexibility do we have as a charter?
Our schedule is flexible, we have flexibility with prioritized groups but we want to err on the side of caution
Parents have kids in other schools so synching up schedules is a good idea
Is there an expected timeline from BVSD?
Next meeting is first week in June- more guidance then
We should have better ideas mid July
Paul: Board will meet after we get BVSD guidance and maybe call a council meeting mid summer.
Communication strategies to keep parents up to date
Rachel- send the message that everyone is going to have to be flexible; it is not going to be normal
Allison- will there be some sort of testing to see what kids are behind?
Faculty is working on that; perhaps online assessment, district may guide.
Karen- BVSD looking for assessments. Assessing reading is difficult to do online.
Nina- how to we assess our capacity and comfort to implement stages?
We are guided by BVSD and CDH. And we will need to work with individual families.
Michael Ashmore: Can we consider temperature on entry through to COVID tests? Can we ask parents to take temperatures so we proactively reduce risk ourselves.
Lucas- email with questions
State projects 3.3m shortfall (25%). We get 75% PPR (per pupil revenue). We were told to plan for flat funding. But then we heard 1-10% less for PPR.
Flat funding model projected deficits as we were expecting increase in PPR.
Faculty surveyed on cuts; trying not to cut positions (one year stop gap measures)
Lucas shows doc showing cuts.
Cut arts/music/movement as part of curriculum.
Cut Experiential learning
Staff will freeze salaries
Cut supply line items
Cut outdoor ed and winter sports
Cut annual leave payout
Learning materials ( we would keep subscriptions) but could not buy a new classroom set of curriculum. Does not include teacher budgets for classroom supplies
PE was cut from FT to PT (.5)
Not adding GT para & ⅞ para
These cuts get us to flat funding.
Faculty also provided input on FTE cuts if we have to make 5-10% cuts; will be presented to faculty tomorrow and Board on Wednesday. Phase 2- 5% Phase 3 -10%
Tyler- a lot of uncertainty from state as to how we are going to be funded; district CFO says cuts will be less due to federal dollars…waiting game
Safe to assume there will be cuts
Paul M- asking council to approve these Phase 1 one year cuts
Julie- how will PPR will be impacted by in person learning.
Parents can move to Boulder Universal and we would need to fill those spots. But even if we were 100% home learning we get to count the PPR. Kids who enroll in Boulder Universal will lose seat at Horizons. Families may make this decision if they know their student will not be attending all year.
Tyler presents & explains Council budget
Fund 11- public money – @$4M
Council Fund- fundraised dollars
Shortfall due to cancel paddle raiser and less Moolah raised
Rather than earmark funds to Arts, Music, MOvement, Experiential, PD – put in general fund to make up for shortfall.
Will – are we at risk of not meeting operating budget?
Tyler- we could meet it at the expense of other allocations for a year
Will- can we consider additional fundraising?
Tyler – Fundraising is 2% of our budget and cant really touch the shortfall from the state
Rachel- agrees that more fundraising is a good idea for extra programming, tech, classroom needs
Tyler- Development Committee will look at it
Paul M- sensitivity toward peoples finances right now.
Tyler- we elected not to ask for additional dollars from parents
Karla- was there a large reserve and we were advised to spend it
Tyler- reserve is on operating side- $1.2 M. Absent any funding cuts from state, we were at a deficit, and since state cuts are certain, we will be operating at a deficit and will be paid for by reserve draw downs.
Tyler moves to approve this school year 21 council budget as presented
Paul R second
Important for council to earmark the $ they raise going forward.
Lucas – gratitude expressed
Teran- graduation next Thursday