Board Minutes: April 29, 2019

MINUTES OF THE MEETING OF

Board of Horizons K-8 School

April 29, 2019

6 pm-8:00 pm

 

Facilitator: Monica Fitzgerald

Timekeeper: Monica Fitzgerald

Process Observer: Elizabeth Coleman

Secretary/minutes: Cory Pavicich

 

Call to Order: Monica Fitzgerald, Cory Pavicich, Paul Martin, Annie Blankenship, Kate Grant, Teran Sittner, Elizabeth Coleman, Jaime Schlomberg

 

Guests: Alex Osias, Kelly Wawrzynek, Aubrey Demmon, Geary Layne, Tyler Currie

 

Welcome & Invitation for public comment

 

Bylaws Committee update and Bylaws work

The board reviewed the recommendations on the issue list developed by the board bylaws committee. The board then voted on each item, making a board recommendation when concordance was reached. Recommendations will be submitted to legal council to create a draft of revised bylaws for approval. (“No Recommendation” means the board did not make a recommendation on the matter)

    • 2.1 No recommendation
    • 2.3 Annual Meeting: Delete “Other Officers”
      • M&S: Move to accept committee recommendation to remove “Other Officers — Motion: moved, seconded, approved
    • 2.4 Special Meetings
      • M&S: Members can call a special meeting with 50 voting members — Motion: moved, seconded, approved
    • 2.6 Notice of Meeting

 

  • M&S: Remove the word “each” — Motion: moved, seconded, approved

 

    • M&S: Remove members may waive notice of meeting — Motion: moved, seconded, approved
    • M&S: Strike “No more than 60 days” — Motion: moved, seconded, approved

 

  • 2.7 Quorum and Action
    • Recommended Revision of Articles of Incorporation: Tabled based on Council action at previous meeting (No Recommendation)
    • Concordance is used for decision making by Council (No Recommendation)
  • 2.8 Members have the ability to make committees (No Recommendation)
  • Concordance Training 
    • M&S: Board should create a board policy requiring annual concordance training. — Motion: moved, seconded, approved NOTE: This is NOT a recommendation for any addition or change to the bylaws.
  • 3.1 General Powers
    • Members responsible for policies (No Recommendation)
  • 3.2 Board Composition
    • Parent Membership. 
      • M&S: There be no restriction on parent board eligibility based on their time as a horizons member — Motion: moved, seconded, approved
    • Faculty Membership
      • M&S: Strike all language referring to the Assistant Principal as a voting member of the board of directors — Motion: moved, seconded, approved
    • 3.3 Removal of Principal
      • Removal of the Principal based on a 75% vote (No Recommendation)
  • Motion: Board composition changes to up to 10 voting members, 2 faculty or staff, Principal, up to 4 parents, up to 3 community members. (No Concordance Reached)

 

Proposed changes to Staffing

  • We have excess reserves over the required 15% reserves.
  • Finance committee recommends allocating these recommendations, but no recommendation has been drafted.
  • Proposal prepared by faculty for Recommendation to Board: “For this current 2019-20 hiring cycle  until policy is amended, any part time position that changes FTE but no change in job description, the position with accompanied FTE changes is offered to the current teacher without need to apply as long as a positive performance evaluation is in place (at admin purview)” 
    • Will be considered for concordance on May 9th.


Motions:

    • M&S: Move to accept committee recommendation to remove “Other Officers — Motion: moved, seconded, approved
    • M&S: Members can call a special meeting with 50 voting members — Motion: moved, seconded, approved

 

  • M&S: Remove the word “each” — Motion: moved, seconded, approved

 

  • M&S: Remove members may waive notice of meeting — Motion: moved, seconded, approved
  • M&S: Strike “No more than 60 days” — Motion: moved, seconded, approved
  • M&S: Board should create a board policy requiring annual concordance training — Motion: moved, seconded, approved 
  • M&S: There be no restriction on parent board eligibility based on their time as a horizons member — Motion: moved, seconded, approved
  • M&S: Strike all language referring to the Assistant Principal as a voting member of the board of directors — Motion: moved, seconded, approved

 

Process Observer Notes

Adjourned 8:43

 

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