Board Meeting: October 8, 2015

Facilitators, Co-Chairs: John and Andrea

Time Keeper: Andrea

Location and Time: Horizons K-8 Conference Room, 6:00pm

Call to Order:

John McCluskey, Orion Poplawski, Jim Freund, Ron Wawrzynek, Nel Woller, Andrea Foote, Nicole Houser, Shannon Hassan, Peter Hegelbach, Kevin Holst, Nel Woller, Beth Coleman

Board Discussion:

Welcome, re-introductions, and inspirations/celebrations by the Board

Discussion and approval of September 10, 2015 minutes:

  • Action item: Anne will meet with BVSD accountant Kari and John to learn how to record budget process with minutes.

A correction to spelling was suggested for September 2015 minutes. Jaclyn Tardy to be changed to Jaclyn Adley.

  • M & S: Motion to approve the September minutes with spelling correction. Motion approved.

Discussion of Board Job Descriptions – updates and additions:

There was discussion that the Board job descriptions should reflect Horizons bylaws.

  • Action Item: Anne to meet with John to review bylaws and find revisions for the Board Member job descriptions sheet, then send to Board for review.

It was proposed that all Board members should serve on a committee.

Strategic planning initiative discussion:

John presented the history and process of strategic planning at the school and invited discussion from the Board on how to proceed. The Board considered the following questions: What is the bigger vision/5 year plan for the school? Should the Board hire a facilitator for the strategic planning discussion? What action steps are next? What are 5 year goals in anticipation of the charter re-negotiation in 5 years?

The board discussed how core values of school should be defined, and how values relate to 5 year plan, and what are challenges to core values. Need to evaluate what current practices are successful and where do we need to improve. Board can re-visit survey done in 2014-2015 regarding the school’s core values. The board discussed faculty role in strategic planning. It was proposed that the faculty could identify top 3-4 core values that would guide the 5 year vision process.

    • Action item:  The big picture team of the Faculty to add agenda item for faculty meeting to discuss current values and how they relate to 5 year plan.
  • Action item: The Board will add an agenda item to discuss top 3-5 Board goals.

Brief review of the Principal’s report:

  • Action item: John to ask Faculty how to use remaining $40k received in capital improvement funds.

Committee Reports:

Development Committee reviewed year long fundraising initiatives and discussion from September committee meeting.

Finance Committee – would like additional faculty and parent board members participating.

Technology Committee – will be meeting the week of October 12

Compensation Committee – has not met yet, will need to identify priorities

Executive Committee – discussed need for clarity in the evaluation and feedback for Principal and TOSA. Was decided that, as a part of the Principal review process, the Exec. Committee will meet quarterly with principal to support growth. Faculty Board to meet to co-create TOSA feedback and evaluation process.

Budget Update:

GOCO Grant was managed by City of Boulder but needed to be appropriated into our budget. GOCO Grant will be recognized on our financials and explained in audit management letter. The Board discussed how surplus coming out of ‘14-’15 is accounted for. BVSD to complete 14-15 financials and which will give us a clearer picture.

  • Action item: The Board asked the finance review committee to finalize actuals for Fiscal Year 2015

Board Discussion: ½ teacher update, acknowledgement of the new website; who on the Board should have background checks.

M & S: Motion that Board Chair, Vice Chair, and Treasurer should have background checks and their election to position is contingent on passing background check. Motion approved.

M & S: Motion to approve hiring of ⅚ Paraeducator Kristopher Doyon. Motion approved.

The next Board meeting will be November 12, 2015 at 6pm

The Board Adjourned at 8:10pm

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