Board Meeting: Oct 10, 2019

MINUTES OF THE MEETING OF
Board of Horizons K-8 School

October 10, 2019
6 pm – 8:58 pm  

Facilitators: Paul Ramer / Lucas Ketzer
Note Taker: Hope Nelson-Roohr (non-member)
Minutes: Geary Layne
Timekeeper: Peter Hegelbach
Process Observer: Geary Layne

Call to Order
Present:
Paul Ramer, Teran Sittner, Karen Wolfe, Lucas Ketzer, Julie Cohen, Geary Layne, Peter Hegelbach, Allison Aknoukh, Tyler Currie, Beth Coleman
Absent:
Paul Martin, Alex Osias
Quorum established

Guests:
Carol Schwendener, Christy Shoemaker

Welcome & Invitation for  public comments:
Approval of Agenda:
Regarding FTE/Salary Schedule Discussion agenda item, change “vote on policy” to “discuss new policy”

Motion – Tyler Currie

Approve agenda

Second – Beth Coleman

Concorded 

Approval of Minutes:
Question regarding addition of another parent rep. Jim resigned in order to even up # of parents/staff. Council decided on new parent board member, Allison Aknoukh.
Motion – Paul Ramer
Accept the minutes for 9/12/19
Second – Tyler Currie
Concorded

 Head of School Report:

  • Charter Renewal
    • Received application, 18 sections
    • Margaret Crespo is our South West Area Superintendent
    • Deadline for review 1/15
    • Charter review committee will meet early Nov
    • Council will need to approve Charter contract
    • Possible impact to mill levy of $80K regarding transportation. Based on budget projections sent to Summit and Peak to Peak without mill levy, not sent to Horizons

 

  • Outdoor Ed Highlights

 

  • SAC 10/24 4-6 PM

 

  • Committees
    • Working on handbooks
    • Extracurricular clubs
    • Teacher eval
    • Charter Renewal
    • PD process, budget
    • Decision making matrix

 

  • Personnel
    • Denise DellaRocco resigned

 

  • BVSD
    • Potential measles outbreak- unvaccinated staff would need to stay home for 21 days

 

  • Rick Kellogg meeting with staff on 10/14 regarding lockdowns etc

 

Decision Making:

Update on progress. After faculty finishes work, it will be brought to the Board.

 

Board Agreements Template:

Review and discussion of draft agreements, modifications made.

Motion – Lucas Ketzer

Adopt edited version

Second – Beth Coleman

Concorded

 

Principal Evaluation/Hiring Committee:

Discussed the need to have a formal Principal (Head of School) Evaluation procedure, include standing committee defined in the bylaws.

 

Motion – Geary Layne

Approve 4 board members (Allison, Tyler, Peter, Julie) to be in the Evaluation Process Committee, tasked with providing language to be added to the bylaws, to make a standing committee, and start defining eval/hiring process.

Second – Tyler Currie

Concorded

 

Performance Plan:

State identified us at having a Perf. Plan (highest rating) with the caveat of low participation.  Not 95% CMAS. SAC responds directly to perf plan in renewal and UIP.

 

Charter Renewal:

Begin to gather doc, create folders, will share with involve stakeholders at faculty level. Charter Approval Committee (Lucas, Karen, Paul R, Alex) will review draft and make edits. At 11/21 Council Meeting, present status/information, waivers we are opting out of, what we are sticking with. 

 

Vision, Mission & Goals:

Employee handbooks are being updated. Any amendments to Vision/Mission will go to Council.

 

By Laws:

Discussion regarding how to move forward with work done by previous Board, Bylaw Committee, and Council. Plan is to move the Council role/responsibility from Articles of Incorporation to bylaws (previously concorded by Council) and make minor changes to address and legal issues.

Action

Lucas & Paul will work on proposed changes and bring it to the board.

 

FTE/Salary Schedule Discussion:

Five year financial projections were reviewed, including the impact of honoring returning employees previous step at Horizon and moving 5 faculty with FTE between .45 and .49 to .5 FTE.

Tyler Currie recused himself due to conflicts of interest.

 

Motion – Lucas Ketzer

Any employee returning to Horizons K8 will be placed on whichever step is greater, their last paid step at Horizons K-8 or the appropriate step as determined by the Horizons’ new hire policy. Effective 10/11/19

Second – Paul Ramer

Concorded, Faculty Board Members Abstained

 

Motion – Paul Ramer

Move the 5 licensed teachers that are between .45 and .49 to .5 FTE. Effective 10/11/19

Seconded – Allison Akhnoukh

Concorded, Faculty Board Members Abstained

 

Meeting adjourned at 8:58 PM

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