Board Meeting – May 27, 2020

MINUTES OF THE MEETING OF
Board of Horizons K-8 School

May 27th, 2020
6:00 pm – 7:30 pm

Meeting held virtually via Zoom

Facilitators: Paul Martin / Lucas Ketzer
Note Taker: Hope Nelson-Roohr (non-member)
Minutes: Geary Layne
Timekeeper: Karen Wolfer

Process Observer: Julie Cohen

Call to Order:  6:00pm
Present:
Allison Akhnoukh, Beth Coleman, Geary Layne, Julie Cohen, Karen Wolfer, Lucas Ketzer, Paul Martin, Peter Hegelbach, Teran Sittner, Tyler Currie

Absent:

Arrived Late: 

Paul Ramer, 6:08pm

Quorum established

Guests:

Elizabeth Parady, Christy Shoemaker, Lynn Pence, Fran Cohen, Joan Truesdale, Nicola Gilbert, DeeDee Rice, Michael Ashmore, Traci Bushnell, Kara Priest, Hilary Merina, Jim Freund, Sherry Davis, Aubrey Demmon, Sarah Brown, Emmy Kurtz, Tali Shapiro, Alison Berger

Welcome & Invitation for  public comments: 

None

Approval of Agenda:
Motion – Lucas Ketzer

Move to approve agenda with added items:

Enrollment Policy relative to Corona Virus and Boulder Universal,

Discussion of HoS Evaluation/Contract/Responsibilities

Second – Tyler Currie

Concorded

Approval of Minutes:

Motion – Tyler Currie

Move to approve minutes with the following change to strike sub bullet points containing unclear budget figures

Second – Beth Coleman

Concorded

Approval of new hires:

Motion – Tyler Currie

Move to accept recommendations of new hires

⅚ Position: Rachel Clionsky 

K-5 SpEd: Kate Bechtel

Bookkeeper: Desiree Slavick

Second – Karen Wolfer

Concorded

Finance Review Committee:

Budget Discussion

  • BVSD Board met yesterday; outlined anticipated cuts – still planning on flat funding scenario
  • Preparing for 0-3.62% reduction (may be no decrease, may be slight decrease to PPR)
  • Guidance continues to change rapidly, currently outlook not as dire
  • Horizons has identified our phase 1, 2 & 3 cuts
  • There will be budget challenges in the 2 and 3 year timeframe
  • New funding environment may impact Charter contract negotiations
  • Given current reserves and unknown funding trends in the future, drastic cuts are not necessary
  • Future budget adjustment will be necessary

Motion – Tyler Currie

Moves to approve the budget titled FY21 flat phase 1

Second – Paul Ramer

Concorded, Faculty Board Members recused themselves

Enrollment policy:

Discussion regarding adjusting Horizons enrollment policy for the 20/21 school year 

  • BVSD indicated that BU (Boulder Universal, full online schooling) is an option for students that are not ok with in person learning
  • If Horizons does not fill the spots of students electing to enroll in BU there will be impact to the schools revenue
  • If vacated spots are fill, given enrollment cap, Horizons can not guarantee a spot to returning students
  • Proposal to adjust enrollment policy to give priority to returning student

Motion –  Lucas Ketzer

Moves to make # 5 enrollment priority read all students that were enrolled in Horizons for the 19-20 that enroll in BU by 8/1/20 and wish to re-enroll in Horizons for the 21-22 school year, and change current priority #5 to #6

Second – Allison Akhnoukh

Concorded

HOS Evaluation:

  • How do we incorporate current responsibilities in HoS Contract?  
    • Two sets of standards- one is for eval and one is for employment agreement
    • Need to harmonize those two documents
  • Discussion tabled till next year, near term action item

Process Observer:

Started on time, took time to identify people, proper wait time for public comment, made adjustments to minutes including effort to be accurate, pace was steady and consistent, all voices heard, budget decisions made thoughtfully.

Adjourned: 7:30pm

 

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