Facilitators, cochairs: John and Rosemary
Time Keeper: Beth
Location and Time: Horizons K8 Hub, 6830pm
6:00 Call to order: John McCluskey, Rosemary, Cheri, Nel, Nichole, Jim, Ron, Kevin, Laurie,
Beth, Liz. Not present, Danny Conroy.
Visitors, Joan Truesdale, Assistant Secretary, Denise DellaRocco
Celebrations, cares, concerns.
Motion to approve February 2014 minutes, approved.
Motion to approve November 2013 minutes, approved.
Principal’s Report 6:58:
State has waived the requirement for a mid year UIP, but John encouraged our school to create
Treasurer’s Report 7:03:
Council and activity funds are updated through January, Fund 11 updated through February.
Salary and benefits on track, money still needed to be spent, money for improvements,
technology money. Nonsalaried related expenses are on track. Ron highlighting expenses
Council approved. We have a reserve for technology (referring to Chrome Books). Budget
includes items that were brought up before January. Commitment to not spend Council money
without Council approval.
What are our revenues going to look like next year? We’ve been funding our growth with addition
of students. Bumped expenses 35%. Strategic issue for us, preliminary numbers looking into
the next few years, on trends. Capability to raise money is what we put into it. This has to be on
the top 3 issues for the board to address.
Committee Membership 7:19:
Members: 25 directors the board decides who is on it on an annual basis. Recommendation is
great, but not required by our bylaws. Create a document that reflects what is in the bylaws and
a Board’s recommendation to approve annually(number of directors). All committees need a
minimum number of directors. Make up to the committee should be in the bylaws and the charge
for the committee should be in the committee charter. The committee should create the goals
for each year. Ongoing responsibilities comply with budget timeline. Executive committee in our
bylaws, only used sparingly or in areas for delegation. Finance, development, faculty of most
importance. Committees of the council and there are committees of the board. Technology
committee? They should be on the budget timeline, they manage it. Is it a board committee or a
council committee? Money comes out of Fund 11 (operation), it is a board committee. They own
recommendations to the board.
Go back out to group that has been drafting document, take revisions to consideration, and bring
to group for approval next meeting.
Hiring Process Proposal 7:44:
Approved in July, considered to amend document due to a few holes in it. How was the
committee selected, parents and faculty on the committee. There is a proposed hiring process
document. Position and FTE taken to FRC, streamline process, papertrail. Committee, parents
and faculty, trying to involve others than board members with board representation. How to
select these actual people? Goal of having a maximum of 10, desire to keep the interviews open
to team members. Official intent to hire letter comes from principal, before offer letter that is
approved by FRC. FRC approval can be done via email. Recommendation to hire by email, 24
hours to dissent, approved at board meeting. If 6 members do not agree, it may highlight there is
a bigger issue, so meeting is important. Timeline of a week seems fair, background check
(references), compensation. Good practice is 3 references.
Subject to necessary changes by the Council Board cochairs after approval?
Motion to approve the hiring process 8:31pm, motion denied to move to next meeting.
Community members are inquiring, how do people become a member of the board?
Moolah campaign participation at about 40%
Meeting ended, 8:40 pm