Facilitators, cochairs: John and Danny
Location and Time: Horizons K8 Conference Room, 6830pm
6:35 Call to order: Danny Conroy, John McCluskey, Rosemary McKnight, Ron Wawrzynek,
Beth Coleman, Liz Meador, Nichole Houser, Laurie Braunstein, Kevin Holst, Nel Woller. not
present: Cheri Felix, Nichole Houser, Jim Freund. Minutes Keeper, Denise DellaRocco
Cares, Concerns, Celebrations:
6:40 Budget overview and report:
Down to crunching the numbers, benefits numbers are no longer an estimate, but an exact
number with the increase this year.
What are the metrics going against the fiscal year to gauge we are on track for expense
decisions. What is our philosophy?
We need to answer the top order questions before we dive into the numbers. In terms of
allocation of our resources, what did we do last year, what’s our delta, part of our core
philosophy? In terms of process, doing it from top down.
What are the higher level questions:
Is Horizons getting the best teachers out there? Comparing BVSD average salaries to
charters and other Front Range districts. We are very competitive, salary wise. Are we
competitive with skill sets? Salary vs. hourly (part time), are part time employees taking
advantage of trainings and the commitment as salaried? Our teachers share in the
governance in the school, it’s clear that Charter Schools do not compensate for that. Who do
we benchmark ourselves against, against Districts good, Charters outstanding.
With extra meetings and commitments, creates autonomy, doesn’t necessarily equate to a
salary, but empowers the faculty.
Items for consideration/ BIG PICTURE:
How much to transfer into reserves ($70,000 recommended)
Hourly employees have a COLA
Variable pay for salaried employees
Salary schedules to use moving forward (teachers on HK8, office, custodial, admin BVSD
We are going to leave paras at 1112 and not give them 3%, but give them a cola. One
concession that was made, was allowing years of experience teaching to count when placed
on salary schedule.
How do we make decisions in forecasting, what would our philosophy be as a Board of where
to cut? How do we understand what the process would be, prioritize as a Board, and faculty to
pull out the red dots, to make recommendations to the FRC, then to the Board.
For 1415 our budget needs to balance, the increases for COLA, variable pay, etc would not
increase if we saw a deficit in the forecast. We are not adding FTE, we are holding flat, if we
give raises this year, average it out over 3 years, as long as we don’t have less revenues we
are on track.
Discretionary spending, listing in the back of their minds, the things we have ramped up when
the money (literacy, elem spanish, extra office, custodial, SpEd, computer lab, art, active rec,
music). To make informed decisions you need to know all the decisions.
(7:20) Diving into the numbers of the Fund 11 details, updated:
Number of people receiving benefits, 35. ($529,088) 7.4% increase in benefits this year.
Annual leave rolled into another place, in expense line.
In the report, changes:
Supply budget, coding making things clear to project and track budget supply numbers.
2410 $14,000 was reallocated to specific line items, now 0 will add $4000 to it. 0060 music?
We run a deficit, put in council money, what’s left is annual operating expenses.
Do we want to baseline everyone?
Parapros, HK8 1415 (possible to increase that by cola)
Teachers, HK8 Salary schedule increase 1.8, add variable pay 2%
Office 1314, salaried folks see 2% variable pay
Custodial also see 2%
Admin currently on 1314, admin stay on 1314 and see 2%
Variable increase is for salaried employees.
Time check: 8:00 Let’s prioritize:
Defer discussion on art position, 20 hours a week, +benefits
Unpack and explain COLA, overview, salary schedule, 8 things to decide on.
1. Determine salary guidelines/schedules
2. Determine operating reserve contribution
3. Approve 201415 Budget
4. Approve process for calculating part time, salaried employees
5. Spec. Ed., Math and Spanish hiring updates and FTE
6. Recommendation to hire Gretchen Haas as 68 special educator
7. Custodial update
8. Art ..new business
9. Compensation committee (board policy guidelines need to be created)
10. Revisit the 3 year forecast with numbers that were voted on tonight for 1415, run the
numbers out. (red flags in our budget)
11. Look at discretionary pieces (list of people that aren’t on regular schedules). Items have
been out there in play.
12. Revisit Assistant Secretary on the BVEOP
Looking at where we are relative to the 20% reserve goal, if we put in $65,000 can only be
spent in emergency, is our revenue going to go up in these numbers the recommendation is
$75,000 but make the budget work with $65,000.
Salary schedules, there is a step and a COLA. Set of fixed multipliers, look at the differentials.
All the schedules that we use, we use the BVSD multipliers (provided on chart). We need
flexibility in our budgeting, that’s why we can’t commit to a BVSD schedule. Using the COLA
is only if we have the money. Variable pay replaces COLA, January is final pay number.
COLA is a %, variable is more flexible can use FTE, etc. How does the variable pay grow
every year, it can be what we want it to be.
With COLA (with base and COLA, base increased on steps) BVSD gives 2% COLA in pay,
freezing our schedule, Base pay, but variable pay increases cummulitively. Variable and
COLA are not guaranteed, truly variable.
Write a policy up for a compensation committee, is this still the best way to go? Guidance via
compensation committee, policy.
We create a budget, figure out what we can afford, and afford for variable and COLA pay, we
manage the process. We can look anytime at what BVSD does and decide if we want to
Board will decide compensation, consistent COLA for all groups on COLA, what groups on
COLA vs Variable pay, decide on baseline for all schedules do we want them to be on the
Our custodian should be Group A, Wage Scale A. Night custiodian Wage scale 5.
Motions (all increases and salary schedule changes, voted on only by parent board
Move to vote, budget for a $65,000 reserve and determine in January if that can be increased
to $75,000. APPROVED
Move to vote, consistent COLA to all groups that receive COLA. APPROVED
Move to vote, groups that would receive COLA, hourly employees, Art COLA (not variable
Move to vote, all salaried employees on variable pay. APPROVED
Move to vote, move to the 1314 Para Schedule, Step 1 on Horizons K8 equals Step 2 on
BVSD salary schedule (BVSD places on Step 2), COLA defer to January. APPROVED
Move to vote, teachers to receive 1.8% base salary increase on Horizons Teacher Salary
Move to vote, hold on assistant secretary moving to Office Professional Salary Schedule.
Revisit in Fall. APPROVED
Move to vote, 1314 BVSD Administrator Salary Schedule now becomes Horizons K8
Administrator Salary Schedule. APPROVED
Move to vote, 1314 BVSD Office Professionals and Custodians now becomes Horizons K8
Office Professional Salary Schedule and Custodian Salary Schedule. APPROVED
Move to vote, budget with 0% variable and COLA freezing, to be determined in August.
Move to vote, agreed upon calculation on how we pay our part time FTE, using FTE
Move to vote, to hire Gretchen Haas at .5 FTE for SpEd. APPROVED
Move to vote, Middle School SpEd .65 and Middle School Math at .35. APPROVED
Meeting Closed, 10:05 PM
Consider what is our process for equity of voice?
Agenda, preparation in advance, time keeper, board schedule, secretary keeps schedule.
Challenge the board to give direction to Admin.
MINUTES OF THE MEETING OF
Council Board of Horizons K8 School Inc.
Date: June 12, 2014
Facilitators, cochairs: John and Danny
Location and Time: Horizons K8 Conference Room, 6830pm
6:00 Call to order: Danny Conroy, John McCluskey, Rosemary McKnight, Ron Wawrzynek,
Beth Coleman, Liz Meador, Nichole Houser, Laurie Braunstein. not present: Cheri Felix, Nel
Woller, Kevin Holst, Jim Freund.
Cares, concerns, celebrations
6:05 Secretary’s Report: Approval of minutes. See draft of minutes here: Minutes
6:10 Principal’s Report Principal’s Report
6:20 Development Committee Report
The committee includes Kathy Hagen, Frank Bruno, Danny Convoy, Carin Chow, Caroline
Landry, John McCluskey, Liz Meador. This group met June 9. They reviewed the history of
fundraising at Horizons, analyzed the events that we currently sponsor and our approach.
Discussed better ways to “ask” for money create a more transparent value proposition. Let
parents know up front the value of a Horizons education, as well as the cost compared to what
we receive from the state. Brainstormed ways to improve the auction. Strive for more
participation in Moolah.
6:40 Old Business:
Rosemary and Danny will meet to review the results of the survey regarding our school’s
leadership, and then communicate to John McCluskey.
The public has a right to see all of the board documents. John and Denise will create a smooth
process for adding and updating board agenda, minutes, and supporting documents to the web
Suggestion to create a better way to manage board materials. See the peak to peak web site for
examples. The board needs a secretary to be elected in August.
6:40 New Business:
Approve 201415 Employee Compensation
Approve 201415 Budget
Process for committee membership?
Parent monies for spec. ed support? Comparison to music, art, active rec?
Proposal regarding salary schedules. What is the process for sending proposals to the board?
Does it need to come from the FRC, or can the treasurer put forth a proposal?
Need some guidance from the board to determine priorities and to determine who decides the
final salary amounts without relying solely on BVSD.
Historically, salary was the starting place, and the rest of the budget was built around that.
Horizons used BVSD salary schedule. Not really actively managing the budget. Problem is that
we have a fixed revenue stream, yet salaries continue to go up based on COLA.
Process Issue: Currently the Board Treasurer is doing all the work in building the budget, rather
than staff. What should the goal be? Can staff propose the budget to the board via the FRC?
How can we clean up the accounts so that we know where the dollars are going? Can we
distribute the responsibility for the budget to staff, so that staff presents the preliminary budget to
FRC? Can we create a transition so that the leadership of the school manages the budget?
Budget Issue: The proposed budget has a deficit. What can we afford to set our salary schedules
at? Remaining employees on BVSD schedule includes Admin, Office personnel, and Custodial
staff. Do we want to continue to match COLA for all groups? Some groups? Is it the same
number for all groups?
Teachers get variable pay allocated in Jan, but the pay scale was frozen in 201213. This means
teachers get step increases, but the base is not increased each year with COLA. Should other
employees have this same arrangement? What is equitable in terms of distributing COLA?
FRC would like guidance from the board on COLA vs. variable pay.
Discussion about para salary schedule proposed. This proposal differentiates responsibilities
among paras and Kenrichment. Assumes placement based on years of experience. Change
number of hours that qualify for benefits.
Proposal: Para salary schedule, placement guidelines, and benefits based on 20 hours. Current
employees with 18 hours grandfathered in (approved).
Whip around of ideas regarding salary, COLA and Variable pay
1) COLA or Variable should be given equally across employee groups.
2) Variable can be allocated differently across groups as a bonus or based on performance.
3) Vehemently opposed to performance bonus. COLA should be applied equally across all
4) Variable pay should be different for different groups. COLA should be applied equally across
5) Variable pay should be distributed as an incentive pay at the discretion of the board. COLA
should be applied equally across all employees
6) Variable pay should be different for different groups, but should be applied across groups.
COLA should be applied equally across all employees. Would compare across school districts.
7) Continue with variable pay. Allocate a pool. Determine allocation method for that each year.
Should be based on performance, but this requires a strong and clear system. Variable should
only be applied to salaried people. Hourly on COLA, salaried on variable.
8) Variable pay should not be tied to performance.
Discussion about idea to have all hourly employees on COLA and every salaried employee on
variable pay. The salary schedule for teachers is based on the 201213 BVSD schedule. The
salary schedule for admin is based on 201314. Goal is to create fair pay in a district that
continues to increase their pay.
1) Create equity between the groups on variable pay by moving the admin to 201213 salary
schedule and leave teacher pay alone. Apply COLA to all hourly employees
2) Create equity between the groups on variable pay by raising teachers 1.8%, and leave admin
on 1314. Apply COLA to all hourly employees
3) Leave teachers on 201213 and admin salaries on 201314 and allocate variable pay. Apply
COLA to all hourly employees.
Approve new hires paras, math teacher, spanish teacher, sped teacher (thumbs)
Approve sub license as teaching license (thumbs)
Approve sub licensed teachers as eligible for OE preference (thumbs)
Discussion: Earmarked donations for SPED program. Policy supports idea that donation can be
made, but can’t tie para to one child. Issue is that allocation must be approved by Council.