Facilitators, cochairs: Danny and John
Location and Time: Horizons K8 Hub, 6830pm
6:00 Call to order:
Danny Conroy, John McCluskey, Rosemary McKnight, Ron Wawrzynek, Beth Coleman, Nel
Woller, Liz Meador, Kevin Holst, Nichole Houser, Laurie Braunstein. Visitor Kirk (parent). Denise
DellaRocco (minutes keeper). not present: Cheri Felix and Jim Freund
Celebrations, cares, concerns.
6:10 Secretary’s Report: Approval of minutes from 1/30/14 (see notes)
6:15 Principal’s Report:
6 Glasser Schools, creating a cohort. MS Conferences, different than K5. Active Rec,
Spanish, Music, Art, as faculty starts thinking about the vacant positions will be filled, it will come
to Board for final approval. Calendar changes, look at start and end dates to communicate to
6:20 Treasurer’s Finance Review Committee Report:
7 months through fiscal year. Climbing wall and garden backup for Cap Construction
money. Paddle raiser, GOCO. Council budget expenditures (fundraised money) need to be
approved by the council.
6:30 Workshop on Roles and Responsibilities:
Transferring data onto the wall from the workshop. Goal to clarify who is responsible to
make decisions, Board, Administration, Faculty, Council. Topics include, School, Academic,
Staffing, Parent/Student, Finance/Business Operations. What areas do we need clarification on,
pick 5? Most stars noted in Staffing, few sections in school. Lots of clustering on the same
topics from faculty and board.
Whip Around with Board (SEE SUMMARY CHART THAT FOLLOWS) the board was asked for
top priorities that need clarification:
hiring firing/admin/staff, evaluating school performance, strategic plan develop/implement,
financial decisions based on budget.
developing strategic plan/implementing, hiring firing admin/staff, making financial decisions.
developing strategic plan/implementing, hiring firing staff/administrative clarifying roles of all
involved, responding to parent complaints, evaluating staff, making financial decisions within
parameters of budget, daily budget expenditures.
strategic plan implementing part, hires fires instructional/admin, response to parental
complaints, maintains external community relations, makes financial decisions, develops job
develops strategic plan, sets of hires/fires/evaluates, evaluates instructional staff, parental
complaints, approves daily budget expenditures, parameters of budget.
develops strategic plan, implements. hiring firing,budget parameters, ? around parent
hiring firing evaluations, issue of approving policies and handbooks, creation of maintaining
handbook (not clarity), employees create terms of employment, who approves? strategic plan.
strategic plan broken up, if every box is checked who owns it, break them up, board develops
admin implements, hire/fires, evaluates school performance, makes financial decisions.
responds to parental complaints (as a board), maintaining external communication, financial
develops strategic plan/implement, parent complaints (needs met), evaluating school
performance, who makes financial decisions, approving daily budget expenditure (what is it).
Priorities of Roles and Responsibilities from Board (from above):
Strategic plan development/implementation 9 responses
Hiring Firing Admin/Staff 8 responses
Financial decisions based on budget 7 responses
Responding to parent complaints 5 responses
Evaluating school performance 3 responses
Evaluating staff/admin 3 responses
Daily budget expenditures 3 responses
Maintains external community relations 2 responses
Parameters of budget 2 responses
Issue of approving policies/handbooks 1 response
Develops job descriptions 1 response
Terms of employment, who approves? 1 response
Board develops, admin implements 1 response
Council, was not in the context in the survey. What is the role? How many decisions made at
council, how many made at board? Reenergize, dialogue. Council’s role may not have been
identified with the terms. Vote for council members via write in creating equity in the community,
not allowed currently with bylaws.
All rolled up in one, incorrect with lens of bylaws. Not just on paper, on a spreadsheet.
7:49 Strategic Plan tabled to next meeting.
7:50 Committee memberships (executive, finance, development, faculty):
Give charges to committee, think about goals, transient nature (1 year) will help define roles.
Does it fit within the structure of the board? Faculty could be more represented, shared
leadership input, visioning strategic planning, educational side could be on committee? What is
Executive committee? Smaller group take a decision to the board in a timely nature. Guidance
around board evaluation, steers internal integrity of the board.
Moved to Council to determine committees charters (community parent group and diversity
NEED parent and faculty director of the Development Committee. ( Motion was made to approve
Liz and Danny)
Faculty Directors on the board understanding they are the Faculty Committee.
8:10 Hiring Process Approval:
Redline approving changes to policy the Board currently operates under (passed in July
2013). Conversation happened and it wasn’t revisited, next meeting come with proposal for
8:17 Other items:
Retreat, postpone to next year, agreed upon.
Board faculty and parents, who is going to return. All 1 year tenure, need to be voted back
in. Approved Denise DellaRocco as assistant secretary, Laurie has officially resigned her